Professional services / agency

Cedar Studio

24 historical chapters · 2026 practice

How it began

Mira and Noel opened a two-person design studio above a former print shop. Mira looks after client projects; Noel keeps the monthly records. They want stable retainers without confusing deposits, earned fees and cash.

Mira Vale
Business lead

Noel Reed
Records and operations

Fictional background is storytelling. Only linked recorded events change the sample books. Amounts are illustrative base-currency units; no country tax rules are implied.

Review project income and operating costs

Follow a professional-services month from client receipts and cash sales to staff, rent, insurance and a corrected expense.

Trace a monthly client receipt and separate cash activity in the bank and till accounts.
Review recurring staff, rent, utilities and insurance entries in the month-end journal.
Follow the year-end customer collection without recording income twice.
Review the mistaken cost, linked reversal and corrected replacement.

What this example does and does not show

Staff entries are illustrative support schedules, not payroll, withholding or employment compliance.
Client work is represented by general-ledger examples, not project management or time billing.
The open 2026 drafts are separate practice records and do not alter closed history.

A practice event remains unposted

2026-09-10 · agency-office-cost is staged for review.

The proposed outflow is 180.0000 and the recorded available balance is 0.0000, a shortfall of 180.0000 base-currency units.

No agreed overdraft facility is recorded. The permitted bank overdraft is 0.0000.

The authored payment exceeds the operational bank balance. No agreed overdraft facility is recorded, so its limit is zero. The expense and bank payment remain unposted. No funding or credit facility has been invented.

Inspect the source evidence before choosing a correction. No funding or credit facility has been invented to make this practice event pass.

A practice event remains unposted

2026-09-29 · agency-office-correction is staged for review.

The original practice expense was not posted because it was unfunded. Its reversal is also unposted and cannot add money to the bank.

Inspect the source evidence before choosing a correction. No funding or credit facility has been invented to make this practice event pass.

Two years, one month at a time

These chapters describe recorded sample history. Use your company’s Sample guide to open each recorded entry and the matching dated reports.

Recorded history

2024-01 · Opening the studio

Mira and Noel contribute their agreed capital, establish a counted till and petty-cash float, and buy annual insurance.

Business decision: Keep partner capital separate, move an actual float from bank to petty cash, and spread the insurance cost over its coverage period.
Accounting treatment: Owner funding is equity, the bank-to-cash transfer earns no income, and insurance starts as a prepayment.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (10)

2024-01-01 service-agency/capital-mira-vale — Fictional partner Mira Vale (Sample) introduces capital 15000.0000 base-currency units
2024-01-01 service-agency/capital-noel-reed — Fictional partner Noel Reed (Sample) introduces capital 10000.0000 base-currency units
2024-01-01 service-agency/insurance-2024 — Prepay 2024 insurance: 1200, released at 100 per month
2024-01-02 service-agency/reserve-transfer — Move funds between primary and reserve banks
2024-01-03 service-agency/cash-float — Fund the cash till
2024-01-03 service-agency/petty-float — Establish a separately counted petty cash float
2024-01-08 service-agency/story-project-2024-q1 — Juniper Foods commissions a separately invoiced design review; removed from the monthly receipt summary. 100.0000 base-currency units
2024-01-12 service-agency/story-project-2024-q1-collection — Juniper pays the design-review invoice; collecting a receivable does not earn the income twice. 100.0000 base-currency units
2024-01-15 service-agency/receipts-2024-01 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2600.0000 base-currency units
2024-01-31 service-agency/operations-2024-01 — 2024-01 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2024-02 · Paying for a working studio

Noel checks the first equipment depreciation and separates Brook Utilities' payment from the monthly support.

Business decision: Record the utility supplier separately and recognise equipment use without pretending depreciation is another payment.
Accounting treatment: A paid operating cost reduces the bank; depreciation reduces profit without another cash payment.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (4)

2024-02-01 service-agency/equipment — Equipment: 2400 cost, no residual, 60-month illustrative life from February 2024
2024-02-15 service-agency/receipts-2024-02 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2024-02-18 service-agency/story-utilities-2024-q1 — Pay Brook Utilities for the studio connection. This 30 is removed from the monthly utilities support. 30.0000 base-currency units
2024-02-29 service-agency/operations-2024-02 — 2024-02 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2024-03 · Borrowing with a purpose

The studio reviews its term-loan funding before accepting a larger project.

Business decision: Separate borrowed principal from income and reserve part of future cash receipts for repayment.
Accounting treatment: Borrowed principal is a liability rather than revenue. Interest and principal have different accounting effects.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (3)

2024-03-01 service-agency/loan-advance — Fictional term-loan advance; separate principal and interest support
2024-03-15 service-agency/receipts-2024-03 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2024-03-31 service-agency/operations-2024-03 — 2024-03 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2024-04 · A client invoice, then collection

Mira invoices Juniper for a design review; Noel matches the later bank receipt to that invoice.

Business decision: Invoice the named customer first, then allocate its payment to that invoice instead of entering a second receipt as revenue.
Accounting treatment: The invoice earns income and creates a receivable. Its collection clears the receivable, not another sale.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (4)

2024-04-08 service-agency/story-project-2024-q2 — Juniper Foods commissions a separately invoiced design review; removed from the monthly receipt summary. 100.0000 base-currency units
2024-04-12 service-agency/story-project-2024-q2-collection — Juniper pays the design-review invoice; collecting a receivable does not earn the income twice. 100.0000 base-currency units
2024-04-15 service-agency/receipts-2024-04 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2600.0000 base-currency units
2024-04-30 service-agency/operations-2024-04 — 2024-04 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2024-05 · Separating payment from profit

Noel checks the named utility payment against the remaining monthly support.

Business decision: Remove the separately entered utility payment from the monthly summary before posting the remaining support.
Accounting treatment: The separate payment is carved out of the summary so the same expense is never counted twice.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (3)

2024-05-15 service-agency/receipts-2024-05 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2024-05-18 service-agency/story-utilities-2024-q2 — Pay Brook Utilities for the studio connection. This 30 is removed from the monthly utilities support. 30.0000 base-currency units
2024-05-31 service-agency/operations-2024-05 — 2024-05 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2024-06 · The half-year pause

Mira and Noel compare the first six months and check what remains in cash, prepayments and equipment.

Business decision: Review the half-year statements together with cash movements and the partner-loan evidence before taking money out.
Accounting treatment: Profit is not the bank balance: non-cash charges, loan principal and capital movements explain differences.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (3)

2024-06-03 service-agency/owner-loan — Fictional partner lends the firm working capital, repayable 3000.0000 base-currency units
2024-06-15 service-agency/receipts-2024-06 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2024-06-30 service-agency/operations-2024-06 — 2024-06 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2024-07 · A support promise

A fresh design review is invoiced and collected while the studio reviews support work promised to clients.

Business decision: Distinguish a completed design review from support promised for a future period before deciding what has been earned.
Accounting treatment: Earned project fees are income; advance support receipts remain liabilities until earned.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (5)

2024-07-01 service-agency/support-plan-advance — Annual support plan collected a year in advance: 1200 held as deferred income and released at 100 a month to June 2025. Anticipates the deferred-income schedule planned for 1.3 (issue #94); nothing releases it automatically today
2024-07-08 service-agency/story-project-2024-q3 — Juniper Foods commissions a separately invoiced design review; removed from the monthly receipt summary. 100.0000 base-currency units
2024-07-12 service-agency/story-project-2024-q3-collection — Juniper pays the design-review invoice; collecting a receivable does not earn the income twice. 100.0000 base-currency units
2024-07-15 service-agency/receipts-2024-07 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2600.0000 base-currency units
2024-07-31 service-agency/operations-2024-07 — 2024-07 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2024-08 · Checking every correction

Noel checks cost evidence and the utility payment before the monthly review.

Business decision: Retain the mistaken source and use its linked reversal; post the supported replacement with its own date and reference.
Accounting treatment: Keep mistakes and their linked reversals visible; a corrected cost must not remain counted twice.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (3)

2024-08-15 service-agency/receipts-2024-08 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2024-08-18 service-agency/story-utilities-2024-q3 — Pay Brook Utilities for the studio connection. This 30 is removed from the monthly utilities support. 30.0000 base-currency units
2024-08-31 service-agency/operations-2024-08 — 2024-08 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2024-09 · People and the monthly close

Mira checks staff cost and Noel reconciles what was paid or still owed.

Business decision: Reconcile staff-cost support, deductions and unpaid amounts before accepting the month's figures.
Accounting treatment: Recognising staff cost and settling the resulting payable are separate steps; sample payroll amounts are illustrative.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (2)

2024-09-15 service-agency/receipts-2024-09 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2024-09-30 service-agency/operations-2024-09 — 2024-09 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2024-10 · Reviewing useful equipment

Another client review is invoiced while Noel checks the equipment support schedule.

Business decision: Review equipment cost and accumulated depreciation together before recording proceeds or deciding a disposal gain or loss.
Accounting treatment: Compare cost, accumulated depreciation and disposal evidence; cash proceeds alone do not measure a disposal gain.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (4)

2024-10-08 service-agency/story-project-2024-q4 — Juniper Foods commissions a separately invoiced design review; removed from the monthly receipt summary. 100.0000 base-currency units
2024-10-12 service-agency/story-project-2024-q4-collection — Juniper pays the design-review invoice; collecting a receivable does not earn the income twice. 100.0000 base-currency units
2024-10-15 service-agency/receipts-2024-10 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2600.0000 base-currency units
2024-10-31 service-agency/operations-2024-10 — 2024-10 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2024-11 · Owners and business money

The partners examine drawings alongside the named utility payment.

Business decision: Record personal withdrawals against the named partner's drawings account rather than hiding them in business costs.
Accounting treatment: Personal withdrawals reduce equity rather than operating profit. Keep partner identities and capital accounts separate.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (3)

2024-11-15 service-agency/receipts-2024-11 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2024-11-18 service-agency/story-utilities-2024-q4 — Pay Brook Utilities for the studio connection. This 30 is removed from the monthly utilities support. 30.0000 base-currency units
2024-11-30 service-agency/operations-2024-11 — 2024-11 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2024-12 · Closing with evidence

The partners review outstanding items, insurance releases, loan principal and counted cash before the year closes.

Business decision: Resolve outstanding items and reconcile the closing balances before locking the historical year.
Accounting treatment: A closed period blocks new postings. It does not certify statements or transfer the year's earnings automatically.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (6)

2024-12-15 service-agency/receipts-2024-12 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2024-12-20 service-agency/loan-payment-2024 — Annual loan instalment: principal 1200 and illustrative interest 300
2024-12-29 service-agency/outstanding-sale — Completed work for fictional Alder Customer: 800 outstanding at year end; manual receivable support
2024-12-30 service-agency/cash-deposit-2024 — Deposit counted till cash into primary bank; transfer has no income effect
2024-12-31 service-agency/bonus-accrual — Accrue fictional staff bonus: Mira Vale 168 and Noel Reed 252; paid next January
2024-12-31 service-agency/operations-2024-12 — 2024-12 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2025-01 · Opening the studio

Noel renews the annual insurance and pays the prior year's accrued bonus while Mira reviews another client invoice.

Business decision: Keep partner capital separate, move an actual float from bank to petty cash, and spread the insurance cost over its coverage period.
Accounting treatment: The renewal is a new prepayment. Paying an accrued bonus clears the liability without charging the expense a second time.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (6)

2025-01-01 service-agency/insurance-2025 — Prepay 2025 insurance: 1200, released at 100 per month
2025-01-08 service-agency/story-project-2025-q1 — Juniper Foods commissions a separately invoiced design review; removed from the monthly receipt summary. 100.0000 base-currency units
2025-01-10 service-agency/bonus-payment — Settle the prior-year staff bonus; no second salary expense
2025-01-12 service-agency/story-project-2025-q1-collection — Juniper pays the design-review invoice; collecting a receivable does not earn the income twice. 100.0000 base-currency units
2025-01-15 service-agency/receipts-2025-01 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2600.0000 base-currency units
2025-01-31 service-agency/operations-2025-01 — 2025-01 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2025-02 · Paying for a working studio

Noel checks the first equipment depreciation and separates Brook Utilities' payment from the monthly support.

Business decision: Record the utility supplier separately and recognise equipment use without pretending depreciation is another payment.
Accounting treatment: A paid operating cost reduces the bank; depreciation reduces profit without another cash payment.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (4)

2025-02-10 service-agency/collect-prior-sale — Collect Alder Customer's prior-year 800; no second income entry
2025-02-15 service-agency/receipts-2025-02 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2025-02-18 service-agency/story-utilities-2025-q1 — Pay Brook Utilities for the studio connection. This 30 is removed from the monthly utilities support. 30.0000 base-currency units
2025-02-28 service-agency/operations-2025-02 — 2025-02 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2025-03 · Borrowing with a purpose

Mira and Noel review their continuing loan and compare this March with the studio's first spring.

Business decision: Separate borrowed principal from income and reserve part of future cash receipts for repayment.
Accounting treatment: Borrowed principal is a liability rather than revenue. Interest and principal have different accounting effects.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (3)

2025-03-15 service-agency/receipts-2025-03 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2025-03-18 service-agency/sales-return — Fictional customer returns goods and is refunded in cash: recorded in sales returns and allowances, a deduction from income rather than an expense
2025-03-31 service-agency/operations-2025-03 — 2025-03 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2025-04 · A client invoice, then collection

Mira invoices Juniper for a design review; Noel matches the later bank receipt to that invoice.

Business decision: Invoice the named customer first, then allocate its payment to that invoice instead of entering a second receipt as revenue.
Accounting treatment: The invoice earns income and creates a receivable. Its collection clears the receivable, not another sale.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (5)

2025-04-08 service-agency/story-project-2025-q2 — Juniper Foods commissions a separately invoiced design review; removed from the monthly receipt summary. 100.0000 base-currency units
2025-04-12 service-agency/story-project-2025-q2-collection — Juniper pays the design-review invoice; collecting a receivable does not earn the income twice. 100.0000 base-currency units
2025-04-15 service-agency/receipts-2025-04 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2600.0000 base-currency units
2025-04-22 service-agency/purchase-return — Return faulty goods to a fictional supplier and receive a cash refund: recorded in purchase returns and allowances, a deduction from purchases rather than income
2025-04-30 service-agency/operations-2025-04 — 2025-04 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2025-05 · Separating payment from profit

Noel checks the named utility payment against the remaining monthly support.

Business decision: Remove the separately entered utility payment from the monthly summary before posting the remaining support.
Accounting treatment: The separate payment is carved out of the summary so the same expense is never counted twice.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (3)

2025-05-15 service-agency/receipts-2025-05 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2025-05-18 service-agency/story-utilities-2025-q2 — Pay Brook Utilities for the studio connection. This 30 is removed from the monthly utilities support. 30.0000 base-currency units
2025-05-31 service-agency/operations-2025-05 — 2025-05 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2025-06 · The half-year pause

Mira and Noel compare the first six months and check what remains in cash, prepayments and equipment.

Business decision: Review the half-year statements together with cash movements and the partner-loan evidence before taking money out.
Accounting treatment: Profit is not the bank balance: non-cash charges, loan principal and capital movements explain differences.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (3)

2025-06-03 service-agency/owner-loan-repayment — Repay part of the fictional partner's loan 1000.0000 base-currency units
2025-06-15 service-agency/receipts-2025-06 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2025-06-30 service-agency/operations-2025-06 — 2025-06 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2025-07 · A support promise

A fresh design review is invoiced and collected while the studio reviews support work promised to clients.

Business decision: Distinguish a completed design review from support promised for a future period before deciding what has been earned.
Accounting treatment: Earned project fees are income; advance support receipts remain liabilities until earned.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (4)

2025-07-08 service-agency/story-project-2025-q3 — Juniper Foods commissions a separately invoiced design review; removed from the monthly receipt summary. 100.0000 base-currency units
2025-07-12 service-agency/story-project-2025-q3-collection — Juniper pays the design-review invoice; collecting a receivable does not earn the income twice. 100.0000 base-currency units
2025-07-15 service-agency/receipts-2025-07 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2600.0000 base-currency units
2025-07-31 service-agency/operations-2025-07 — 2025-07 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2025-08 · Checking every correction

Noel reverses the mistaken 25.00 cost and records its 45.00 replacement on the following day, keeping all three entries visible.

Business decision: Retain the mistaken source and use its linked reversal; post the supported replacement with its own date and reference.
Accounting treatment: A linked reversal removes the mistake; the replacement earns its own source identity. The corrected cost is 45.00, not 70.00.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (5)

2025-08-15 service-agency/receipts-2025-08 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2025-08-18 service-agency/story-utilities-2025-q3 — Pay Brook Utilities for the studio connection. This 30 is removed from the monthly utilities support. 30.0000 base-currency units
2025-08-20 service-agency/wrong-cost — Correction exercise: 25 recorded instead of 45; this entry is reversed in full
2025-08-21 service-agency/correct-cost — Replacement for wrong-cost: correct maintenance cost 45, original and reversal retained
2025-08-31 service-agency/operations-2025-08 — 2025-08 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2025-09 · People and the monthly close

Mira checks staff cost and Noel reconciles what was paid or still owed.

Business decision: Reconcile staff-cost support, deductions and unpaid amounts before accepting the month's figures.
Accounting treatment: Recognising staff cost and settling the resulting payable are separate steps; sample payroll amounts are illustrative.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (4)

2025-09-05 service-agency/staff-advance-2025-09 — Advance 200 to fictional staff against September pay; recovered in full in the September payroll run
2025-09-15 service-agency/receipts-2025-09 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2025-09-30 service-agency/operations-2025-09 — 2025-09 manual cash, staff, rent, utilities, prepayment and depreciation support
2025-09-30 service-agency/payroll-2025-09 — September payroll as totals per element: gross pay, employer contributions, each deduction on its own payable account and the net owed to staff. The core keeps totals only and never an employee. Anticipates the payroll journal type planned for 1.3 (issue #98)

Recorded history

2025-10 · Reviewing useful equipment

Noel records the display-counter disposal while Mira checks the separate Juniper invoice and collection.

Business decision: Review equipment cost and accumulated depreciation together before recording proceeds or deciding a disposal gain or loss.
Accounting treatment: Remove cost of 600.00 and accumulated depreciation of 200.00. Proceeds of 350.00 leave a disposal loss of 50.00; no depreciation is charged in the disposal month.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (7)

2025-10-05 service-agency/payroll-net-payment-2025-10 — Pay the September net salaries; no second salary expense
2025-10-08 service-agency/story-project-2025-q4 — Juniper Foods commissions a separately invoiced design review; removed from the monthly receipt summary. 100.0000 base-currency units
2025-10-12 service-agency/story-project-2025-q4-collection — Juniper pays the design-review invoice; collecting a receivable does not earn the income twice. 100.0000 base-currency units
2025-10-15 service-agency/payroll-deductions-2025-10 — Pay over the September payroll deductions and employer contributions element by element
2025-10-15 service-agency/receipts-2025-10 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2600.0000 base-currency units
2025-10-31 service-agency/equipment-disposal — Sell the fictional display counter: cost 600, accumulated depreciation 200 at disposal, proceeds 350 in cash, loss on disposal 50 to non-operating income. No depreciation is charged in the month an asset leaves, so its last charge is September 2025 and the monthly charge falls from 40 to 30 from October. Anticipates the fixed-asset register in 1.3 (issue #95); nothing replays a pack through that module yet
2025-10-31 service-agency/operations-2025-10 — 2025-10 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2025-11 · Owners and business money

The partners examine drawings alongside the named utility payment.

Business decision: Record personal withdrawals against the named partner's drawings account rather than hiding them in business costs.
Accounting treatment: Personal withdrawals reduce equity rather than operating profit. Keep partner identities and capital accounts separate.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (5)

2025-11-15 service-agency/receipts-2025-11 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2025-11-18 service-agency/story-utilities-2025-q4 — Pay Brook Utilities for the studio connection. This 30 is removed from the monthly utilities support. 30.0000 base-currency units
2025-11-25 service-agency/drawings-mira-vale — Fictional partner Mira Vale (Sample) withdraws cash for personal use 480.0000 base-currency units
2025-11-25 service-agency/drawings-noel-reed — Fictional partner Noel Reed (Sample) withdraws cash for personal use 320.0000 base-currency units
2025-11-30 service-agency/operations-2025-11 — 2025-11 manual cash, staff, rent, utilities, prepayment and depreciation support

Recorded history

2025-12 · Closing with evidence

The partners review outstanding items, insurance releases, loan principal and counted cash before the year closes.

Business decision: Resolve outstanding items and reconcile the closing balances before locking the historical year.
Accounting treatment: A closed period blocks new postings. It does not certify statements or transfer the year's earnings automatically.
What to inspect: Follow the recorded sources, then compare this month's profit and loss with the month-end trial balance.

Recorded sources (5)

2025-12-15 service-agency/receipts-2025-12 — Professional services / agency: monthly bank receipt summary; cash sales are in the separate operating schedule 2700.0000 base-currency units
2025-12-20 service-agency/loan-payment-2025 — Annual loan instalment: principal 1200 and illustrative interest 300
2025-12-29 service-agency/outstanding-bill — Fictional Harbor maintenance: 550 expense incurred, unpaid at year end; manual payable support
2025-12-30 service-agency/cash-deposit-2025 — Deposit counted till cash into primary bank; transfer has no income effect
2025-12-31 service-agency/operations-2025-12 — 2025-12 manual cash, staff, rent, utilities, prepayment and depreciation support

2026: your separate practice year

Separate practice period

2026 · Your practice year

January contains seeded support and a bank receipt. February's receipt and expenses remain editable drafts.

Business decision: Choose or explicitly create the payer or payee, check the payment date and posted balance, and review before posting.
Accounting treatment: A draft changes no balance. Fund petty cash with a real transfer before paying from it; do not record invented income to cover a shortfall. Use invoice settlement when paying an existing open item.
What to inspect: Compare petty cash before and after posting; trace the linked party and journal. Practice changes belong only to your isolated company.

Follow the story in your own books

This story accompanies sample pack 1.1.0. If your installed sample predates it, its guide explains which chapters require the newer pack. Keep an existing real company’s chart and history intact.

Open the demo, choose Cedar Studio, then open Sample guide. Your guide opens the matching entries and reports.

Open the demo Read the bookkeeping lessons

This sample demonstrates bookkeeping examples only; it is not an implementation of the named industry's operational, regulatory or compliance systems.